One of the many services
provided by New York based Continental Stock Transfer & Trust Company, the
only major transfer agent specializing in smaller to midsize emerging and
growth companies, is the comprehensive support of annual meetings. A successful
annual meeting involves the proper carrying out of many different tasks, a
number of which are required and regulated by state and federal law.
Continental’s experts stay
on top of these constantly evolving rules and regulations, including U.S.
Securities and Exchange Commission (SEC) requirements, to ensure correct
procedures throughout the annual meeting process. Continental’s dedicated
annual meeting and proxy specialists work in conjunction with client account
administrators for a successful outcome.
Annual meeting services
include:
• Proxy card and material design consultation
• Broker search services
• Interface with the Depository Trust & Clearing
Corporation (DTCC), beneficial share proxy vendor, plan administrators and
intermediaries
• Traditional and Notice-&-Access material distribution
(including stratified mailings and householding)
• Online document conversion and Web hosting services
• Web hosting of proxy and annual meeting material for all
constituents
• iPad®/tablet-friendly online documents with
industry-leading features, including tiles
• Telephone and Internet voting platforms
• Proxy tabulation with daily online voting
• Key management reports, such as voted and unvoted lists,
that help to calibrate strategy
• Material storage and fulfillment
• EDGAR and XBRL services
• Inspector of Election
• Invoice verification and processing
• Tabulation of shares voted by proxy online, by telephone
or through beneficial proxy vendor
To get started, Continental
provides an Annual Meeting Guide, an invaluable resource that offers important
information regarding such things as the latest regulatory changes, meeting
checklist and time line, sample documents, and a step-by-step description of
everything a successful annual meeting requires.
For more information, visit
www.ContinentalStock.com
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